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2021-9488
| 1 | 1. | | Minutes | Discussion and possible action regarding the minutes of the meeting held on September 7, 2021 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. | approve | Pass |
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2021-9489
| 1 | 2. | | Recurring Items | Discussion and possible action regarding all claims, list is attached and available for inspection in the office of the County Clerk, Room 201. | approve | Pass |
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2021-9549
| 1 | 3. | | Recurring Items | Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW22064 Online Auction Services
P21120-19 Retirement, Investment and Administrative Services Rebid
P22930-01 District 3 Covell Road Professional Consulting and Engineering Design Services | tabulate and return | Pass |
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2021-9548
| 1 | 4. | | Recurring Items | Discussion and possible action regarding a recommendation from the Central Purchasing Department for selection of lowest and best bid:
P22920-02 Triple X Roadway Construction Project | approve | Pass |
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2021-9551
| 1 | 5. | | Recurring Items | Discussion and possible action regarding a recommendation from the Central Purchasing Department to reject all bids:
P22920-02 Triple X Roadway Construction Project | strike | Pass |
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2021-9560
| 1 | 6. | | Recurring Items | Discussion and possible action regarding Resolution No. 2021-9560 approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. | approve | Pass |
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2021-9455
| 1 | 7. | | Consent Items | Monthly Report of Fees for the Court Clerk for August, 2021. | approve | |
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2021-9457
| 1 | 8. | | Consent Items | Monthly Report of Officers for Juvenile Bureau for August 2021 | approve | |
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2021-9510
| 1 | 9. | | Consent Items | Assessor's Revolving Fee Account Monthly Deposit Report for August 2021 | approve | |
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2021-9514
| 1 | 10. | | Consent Items | Monthly Report of Fees for the Planning Commission Inspection Fee Fund, State Building Code Fund and the Fee Fund Report for August 2021. | approve | |
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2021-9521
| 1 | 11. | | Consent Items | Monthly Report of Fees for Court Fund August, 2021 and Amended July 2021. | approve | |
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2021-9482
| 1 | 12. | | Consent Items | Election Board Report for August 2021. | approve | |
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2021-9456
| 1 | 13. | | Consent Items | Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $6,550.26 for the period of September 7, 2021. | approve | |
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2021-9517
| 1 | 14. | | Consent Items | Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $1,750.90 for the period of September 14, 2021. | approve | |
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2021-9459
| 1 | 15. | | Consent Items | Discussion and possible action regarding Tin Horn Installation in District Two. This item is in compliance with Resolution No. 2020-5733. Requested by Stacey Trumbo, PE, County Engineer. | approve | |
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2021-9490
| 1 | 16. | | Consent Items | Litigation:
Case No. TC 2021-021 Tort Claim
Case No. CJ-2021-3828 Summons
Case No. TC-2021-022 Tort Claim | approve | |
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2021-9503
| 1 | 17. | | Consent Items | Discussion and possible action regarding Employee Benefit Warrant No. 783851 through 784586 for Oklahoma County in the amount of $ 411,505.95 pending notification of encumbrance to Jackie Wilson, Oklahoma County Treasurer's Office. | approve | |
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2021-9565
| 1 | 18. | | Departmental Items | Discussion regarding the reappointment of Butch Freeman, Oklahoma County Treasurer, as Oklahoma County representative to the City of Midwest City TIF District 2 (Sooner Rose Tax Increment District). | approve | Pass |
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2021-9520
| 1 | 19. | | Departmental Items | Discussion and possible action regarding an agreement between the Oklahoma County Board of County Commissioners and the City of Edmond, for roadway improvements on Air Depot Rd. between Coffee Creek Rd. and 1/2 mile north of Sorghum Mill Rd. (city limit line). The County shall be reimbursed for 100% of labor, equipment, and materials, at an amount not to exceed $350,000.00. Requested by Kevin Calvey, Commissioner District 3. | approve | Pass |
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2021-9555
| 1 | 20. | | Departmental Items | Receive certified copy of Abstractor’s Bond from Chicago Title Oklahoma Co, in the amount of $100,000.00 beginning on July 15th, 2021 and ending on July 15th, 2022. | receive | Pass |
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2021-9556
| 1 | 21. | | Departmental Items | Receive certified copy of Abstractor’s Bond from American Eagle Title Insurance of OKC, in the amount of $100,000.00 beginning on August 23rd, 2021 and ending on August 23rd, 2022. | receive | Pass |
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2021-9563
| 1 | 22. | | Departmental Items | Discussion and possible action regarding a Records Digitization Agreement between the Oklahoma County Board of County Commissioners (on behalf of the Oklahoma County Court Clerk) and Business Imaging Systems, Inc. All work to be perfomed has been procured through the State Contract Number SW1070. Total cost during the contract period is $928,500. The term of agreement October 1, 2021 through June 30, 2022. Requisition No. 1 has been issued to Business Imaging Systems in the amount of $928,500. Requested by Oklahoma County Court Clerk Rick Warren, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. | approve | Pass |
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2021-9566
| 1 | 23. | | Departmental Items | Discussion, review and possible action regarding the FY 2022 Emergency Management Performance Grant (EMPG) Application documents as reviewed by the Oklahoma County District Attorney's Office. This annual grant ($60,000/year) is provided through the Oklahoma Department of Emergency Management and Homeland Security as funded by FEMA. No additional "match" or funding liability on the part of Oklahoma County is needed. | approve | Pass |
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2021-9458
| 1 | 24. | | Departmental Items | Discussion and possible action regarding an Acquisition for Temporary Easement for Public Highway (Parcel 4.1) located in the Northeast Quarter (NE/4) of Section Twenty-Nine (29), Township Thirteen (13) North, Range One (1) West of the Indian Base and Meridian. (Exhibit “A”) This easement is being granted to Oklahoma County by Leonardo R. Alcala in the amount of $725 from Highway Cash/Highway District No. 1, contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer. | approve | Pass |
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2021-9504
| 1 | 25. | | Departmental Items | Discussion and possible action regarding an Amendment to Agreement for Services between IMS Infrastructure Management Services, LLC and the Board of County Commissioners in order to extend the scope of services to include a time extension to December 31, 2021. Requested by Stacey Trumbo, PE, County Engineer. | approve | Pass |
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2021-9507
| 1 | 26. | | Departmental Items | Discussion and possible action regarding Resolution 2021-9507, accepting Oklahoma County’s REAP Project located in District 2, in Woodlawn Park, for drainage improvements as being satisfactorily complete. Requested by Stacey Trumbo, P.E., County Engineer | approve | Pass |
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2021-9557
| 1 | 27. | | Departmental Items | Discussion and possible action regarding Notice of Public Hearing on Petition of the abutting landowners Oklahoma City Waste Disposal Inc., to place a portion of an unopened county section line statutory right of way of South Rockwell Avenue, North of SW 29th Street, more particularly described as:
A portion of right-of-way located in the Southeast Quarter (SE/4) of Section Eight (8), Township Eleven (11) North, Range Four (4) West of the Indian Meridian, Oklahoma County, Oklahoma and being more particularly described as follows:
Beginning at the Northeast corner of said Southeast Quarter (SE/4);
Thence South 00 °14’04” East along the East line of said SE/4 a distance of 1089.00 feet;
Thence South 89°45’49” West a distance of 33.00 feet to a point on the West right-of-way line of Rockwell Avenue;
Thence North 00°14’04” West along said West line of Rockwell Avenue a distance of 1089.00 feet to a point on the North line of said SE/4;
Thence North 89°41’02” East along said North line a distance of 33.00 feet to the Point of Beginning.
AND
A portion of right-of-way located in the Sout | receive | Pass |
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2021-9557
| 1 | 27. | | Departmental Items | Discussion and possible action regarding Notice of Public Hearing on Petition of the abutting landowners Oklahoma City Waste Disposal Inc., to place a portion of an unopened county section line statutory right of way of South Rockwell Avenue, North of SW 29th Street, more particularly described as:
A portion of right-of-way located in the Southeast Quarter (SE/4) of Section Eight (8), Township Eleven (11) North, Range Four (4) West of the Indian Meridian, Oklahoma County, Oklahoma and being more particularly described as follows:
Beginning at the Northeast corner of said Southeast Quarter (SE/4);
Thence South 00 °14’04” East along the East line of said SE/4 a distance of 1089.00 feet;
Thence South 89°45’49” West a distance of 33.00 feet to a point on the West right-of-way line of Rockwell Avenue;
Thence North 00°14’04” West along said West line of Rockwell Avenue a distance of 1089.00 feet to a point on the North line of said SE/4;
Thence North 89°41’02” East along said North line a distance of 33.00 feet to the Point of Beginning.
AND
A portion of right-of-way located in the Sout | approve | Pass |
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2021-9568
| 1 | 28. | | Departmental Items | Discussion and possible action to determine the continued disinfecting efforts at its current number of employees and costs, or the increase, decrease or elimination of the disinfecting crew. | approve | Pass |
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2021-9543
| 1 | 29. | | Departmental Items | Discussion and possible action regarding the FY 2021-22 contract renewal with Air Technologies and the Board of County Commissioners from General Fund/Centralization MIS/IT (1001/2700). This is for the annual maintenance and inspections of the Liebert and Heil air conditioner units. This agreement is to be effective July 1, 2021 through June 30, 2022. The total amount shall not exceed $1,558.00. Requisition 12202295 has been issued to Air Technologies. Requested by Dayne Coffey and Rich Stewart, Co-Directors, Information Technology, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. | approve | Pass |
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2021-9544
| 1 | 30. | | Departmental Items | Discussion and possible action regarding the FY 2021-22 contract renewal with Air Technologies and the Board of County Commissioners from General Fund/Centralization MIS/IT (1001/2700). This is for the annual repairs of the Liebert and Heil air conditioner units. This agreement is to be effective July 1, 2021 through June 30, 2022. The total amount shall not exceed $1,600.00. Requisition 12202298 has been issued to Air Technologies. Requested by Dayne Coffey and Rich Stewart, Co-Directors, Information Technology, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. | | |
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2021-9545
| 1 | 31. | | Departmental Items | Discussion and possible action regarding the FY 2021-22 contract renewal with the Office of Management and Enterprise Services (OMES) and the Board of County Commissioners from General Fund/Centralization MIS/IT (1001/2700). This is for the primary internet connection for the Annex, Courthouse, and the OSU Extension (per MOU Agreement). This agreement is to be effective July 1, 2021 through June 30, 2022. The total amount shall not exceed $7,056.00. Requisition 12202300 has been issued to the State of Oklahoma. Requested by Dayne Coffey and Rich Stewart, Co-Directors, Information Technology, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. | | |
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2021-9561
| 1 | 32. | | Departmental Items | Discussion and possible action regarding the FY 2021-22 2nd quarter contract renewal with CivicPlus and the Board of County Commissioners from General Fund/Centralization MIS/IT (1001/2700). This is to host/maintain the Assessor's Office website until their new their new website is ready. This agreement is to be effective October 1, 2021 through December 31, 2021. The total amount is not to exceed $2,851.10. Requisition 12202299 has been issued to CivicPlus. Requested by Dayne Coffey and Rich Stewart, Co-Directors, Information Technology, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. | | |
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2021-9567
| 1 | 33. | | Departmental Items | Discussion and possible action regarding Resolution No. 2021-9567 to amend or not to amend the zoning as provided in Title 19 O.S., §868.16 on a tract of land in an R2 - Rural Residential District. The Planned Unit Development (PUD-2021-02) will allow the applicant to develop a separate R0-Single Family Residential Subdivision (approximately 7.37 acres) and an adjacent Commercial Section (approximately 2.61 acres) to be known as “248 PENN.” The residential portion of the subdivision will have lots averaging one half (½) acre in size bordering the commercial tract. The Oklahoma County Planning Commission has recommended denial during a public meeting held on August 19, 2021. Written protests against the amendment, signed and acknowledged by the owners of twenty percent (20%) of the frontage within one thousand (1,000) feet to the right or left of the frontage proposed to be changed, were filed with the County Planning Commission. This amendment may not be passed except by the favorable vote of all members of the Board of County Commissioners. The tract of land is located near N. | deny | Pass |
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2021-9522
| 1 | 34. | | Departmental Items | Discussion and possible action regarding temporary transfers in the amount of $5,000,000.00 from the County Highway Fund (1110) and $2,000,000.00 from the Capital Improvement-Regular Fund (2010) for a total of $7,000,000.00 to the General Fund. These transfers will leave a $9M+ balance in Highway Cash and $5M+ balance in Capital Improvement-Regular. These are cash transfers only and will not affect encumbrances. The transfers are necessary to cover payroll and bi-monthly meeting checks and will be repaid mid-January 2022. Temporary transfers are allowed by 68 O.S., Section 3021. Requested by Forrest "Butch" Freeman, Oklahoma County Treasurer. | approve | Pass |
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2021-9486
| 1 | 35. | | Executive Session | To enter into executive session pursuant to 25 O.S. 307 (B)(4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Johnna Miles, TC-2021-21, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. | | |
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2021-9512
| 1 | 36. | | Executive Session | To enter into executive sessions pursuant to 25 O.S. 307(B)(4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Railhouse Lofts, LLC vs. The City of Edmond, Case No. CV-2021-2037 and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. | | |
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2021-9487
| 1 | 37. | | Executive Session | Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Johnna Miles, TC-2021-21, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. | approve | Pass |
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2021-9513
| 1 | 38. | | Executive Session | Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Railhouse Lofts, LLC vs. The City of Edmond, Case No. CV-2021-2037 and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. | approve | Pass |
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