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2022-4153
| 1 | 1. | | Minutes | Discussion and possible action regarding the minutes of the meetings held on October 20th and 17th, 2022 prepared by the County Clerk as authorized by statute (19 O.S. §243, 244, and 445) subject to additions or corrections by the Board of County Commissioners. | approve | Pass |
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2022-4154
| 1 | 2. | | Recurring Items | Discussion and possible action regarding all claims, list is attached and available for inspection in the office of the County Clerk, Room 201. | approve | Pass |
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2022-4183
| 1 | 3. | | Recurring Items | Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
P23372-01 Owner's Representative for Oklahoma County Infrastructure Projects | tabulate and return | Pass |
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2022-4185
| 1 | 4. | | Recurring Items | Discussion and possible action regarding Resolution No. 2022-4185 for Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. | approve | Pass |
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2022-4047
| 1 | 5. | | Consent Items | Discussion and possible action regarding Employee Benefit Warrant No.816492 through 817251 for Oklahoma County in the amount of $569,697.14 pending notification of encumbrance to Jackie Wilson, Oklahoma County Treasurer's Office. | approve | Pass |
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2022-4068
| 1 | 6. | | Consent Items | Discussion and possible action regarding Employee Benefit (CVS) Invoice# 53573014 for Oklahoma County in the amount of $393,241.79 pending notification of encumbrance to Jackie Wilson, Oklahoma County Treasurer's Office. | approve | Pass |
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2022-4151
| 1 | 7. | | Consent Items | Discussion and possible action regarding Employee Benefit Warrant No. 817932 through 818323 for Oklahoma County in the amount of $273,871.95 pending notification of encumbrance to Jackie Wilson, Oklahoma County Treasurer's Office. | approve | Pass |
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2022-4123
| 1 | 8. | | Consent Items | Discussion and possible action regarding Employee Benefit Warrant No 817252 through No 817931 for Oklahoma County in the amount of $423,797.96 pending notification of encumbrance to Cathy Allen, Oklahoma County Treasurer's Office. | approve | Pass |
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2022-4192
| 1 | 9. | | Consent Items | Discussion and possible action regarding Employee Benefit Warrant No. 818324 through 818780 for Oklahoma County in the amount of $ 264,052.27 pending notification of encumbrance to Jackie Wilson, Oklahoma County Treasurer's Office. | approve | Pass |
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2022-4076
| 1 | 10. | | Consent Items | Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $10,050.41 for the period of October 18, 2022. | approve | Pass |
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2022-4150
| 1 | 11. | | Consent Items | Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $5,425.99 for the period of October 25, 2022. | approve | Pass |
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2022-4163
| 1 | 12. | | Consent Items | Discussion and possible action regarding Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $2,551.35 for the period of November 1, 2022. | approve | Pass |
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2022-4155
| 1 | 13. | | Consent Items | Litigation:
Case No. CV-2022-1842 Summons
Case No. CV-2022-1981 Petition
Case No. CV-2022-1982 Notice to Defendants
Case No. CV-2022-1989 Notice of Hearing
Case No. CV-2022-2009 Summons
Case No. SC-2022-20009 Affidavit
Case No. TC/JTC-2022-037 Tort Claim
Case No. TC-2022-038 Tort Claim | approve | Pass |
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2022-4157
| 1 | 14. | | Consent Items | Monthly Report of Fees for the Juvenile Bureau for October 2022. | approve | Pass |
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2022-4174
| 1 | 15. | | Consent Items | Discussion and Possible action regarding Resolution No. 2022-4174, transferring equipment from the inventory of the Oklahoma County Human Resources/ Health & Safety Department to Oklahoma County Planning in accordance with the provisions set forth in Title 19, Section 421. | approve | Pass |
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2022-4156
| 1 | 16. | | Departmental Items | Discussion and possible action regarding approval of Resolution No. 2022-4156 to apply for Oklahoma County’s Share of the Local Assistance and Tribal Consistency Fund. Oklahoma County is eligible for a $50,000.00 allocation in FY23. Requested by the Chairman’s office. | approve | Pass |
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2022-4207
| 1 | 17. | | Departmental Items | Discussion and possible action regarding Resolution No. 2022-4207 proclaiming November as "Diabetes Awareness Month" in Oklahoma County. Requested by Carrie Blumert, Commissioner. | approve | Pass |
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2022-4178
| 1 | 18. | | Departmental Items | Discussion and possible action regarding a resolution recognizing the achievements made the Edmond Memorial High School Girls’ Softball and Volleyball teams in their 2022 season. Requested by Kevin Calvey, Commissioner, District 3. | approve | Pass |
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2022-4179
| 1 | 19. | | Departmental Items | Discussion and possible action regarding a resolution declaring November 6th through 12th, 2022 Veterans Week in Oklahoma County in recognition of the men and women who served in the Armed Forces. Requested by Kevin Calvey, Commissioner District 3. | approve | Pass |
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2022-4188
| 1 | 20. | | Departmental Items | Discussion and possible action for approval of an Agreement between the City of Edmond, Oklahoma Department of Wildlife Conservation (ODWC) and the Board of County Commissioners of Oklahoma County for installation of a pre cast box culvert on a section line road in the City of Edmond on NE 150th/NE 33rd, between Midwest and Douglas and paving a portion of NE 150th and Midwest Blvd. Work includes but is not limited to excavation and dewatering to construct a foundation for the box culverts, renting equipment to place the box culverts, laying Asphalt Concrete Pavement on the existing gravel roads and placing sod for final site stabilization. Total amount of agreement not to exceed $350,000.00. ODWC will reimburse Oklahoma County for 100% of the project costs. Requested by Kevin Calvey, Commissioner District 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. | approve | Pass |
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2022-4162
| 1 | 21. | | Departmental Items | Discussion and possible action regarding Professional Service Agreement between Crawford & Associates, P.C. and the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Clerk’s Office to provide accounting and financial reporting assistance pertaining to the performance of the official duties of the office of the County Clerk, at a cost not to exceed $48,500 for the term of the agreement. The effective dates of this agreement are November 7, 2022 through June 30, 2023. Requisition No. 12302883 has been issued from the County Clerk’s Lien Fee Fund and this agreement has been reviewed and approved as to form and legality by Aaron Etherington, Assistant District Attorney. | approve | Pass |
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2022-4184
| 1 | 22. | | Departmental Items | Discussion and possible action to amend the agreement for services with Business Imaging Systems due to a scrivener’s error in the contract amount. The correct contract amount is $640,600. There are no changes to the terms or scope of the contract. Requested by Rick Warren, Oklahoma County Clerk. | approve | Pass |
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2022-4149
| 1 | 23. | | Departmental Items | Discussion and possible action regarding Resolution No. 2022-4149 for a Change Order to the contract between ODOT and Oklahoma County Board of County Commissioners. This is the final Quantity Change Order and the value equals $-7,881.98. This is for Oklahoma County Project 75-BR-2015, Bridge Replacement of Bridge 75, NE 36th Street and Harrah Road, STP-255D(548)CI. Requested by Stacey Trumbo, PE, County Engineer. | approve | Pass |
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2022-4167
| 1 | 24. | | Departmental Items | Discussion and possible action regarding the Agreement for Services between White Hawk Engineering & Design, LLC. and the Board of County Commissioners regarding Bridge 98, SE 15th & Luther Road Bridge Project. The total amount of the agreement shall not exceed ONE HUNDRED TWENTY-SIX THOUSAND Dollars and No/100 ($126,000.00). Requisition No. 12302931 has been issued from CBRI Fund (11116120) contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE, County Engineer and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. | approve | Pass |
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2022-4189
| 1 | 25. | | Departmental Items | Discussion and possible action regarding approval of Change Order No. 1 and Final Quantity Change Order on Oklahoma County FEMA Project No. 4299-0050 Triple X Roadway Project. The Change Order consists of new items necessary to correct an erosion issue. The amendment No. 1 is due to a change in field conditions requiring an adjustment to existing pay item quantities. Amendment No. 1 is adjusting the original bid quantities to reflect the items required and those deemed unnecessary.
COST SUMMARY
Original Contract Amount $1,770,718.60
Change Order No. 1 $58,187.49
Amendment No. 1 $146,768.79
Total Adjusted Contract Amount $1,682,137.30
The Change Order No. 1 represents an increase of $58,187.49 or 3.29% to the original contract price. Amendment No. 1 represents a decrease of $146,768.79 or 8.29% of the original contract price.
The new and final contract amount is $1,682,137.30, which creates a combined reduction of $88,581.30 or 5% of the original contract amount. Requested by Stacey Trumbo, PE, County Engineer. | approve | Pass |
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2022-4213
| 1 | 26. | | Departmental Items | Discussion and possible action for approval of the state work order through the Division of Job Order Contracting Performance (JOC) of the State of Oklahoma Office of Management and Enterprise Services (OMES) for Oklahoma County Juvenile Justice Center Lobby according to the plans and specifications dated 8/13/2021. The total cost of the contract shall not exceed One Million, Ninety-Eight Thousand, Two Hundred Fifty Dollars and No/100 ($1,098,250.00). Requisition No. 12302977 has been issued to Caddell & Co LLC from ARPA Funds contingent upon encumbrance of funds. Contract Per OMES 21268. Requested by Stacey Trumbo, PE, County Engineer. | approve | Pass |
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2022-3890
| 1 | 27. | | Departmental Items | Discussion and possible action regarding recognition of the September and October 2022 BOCC Employees of the Month. | approve | Pass |
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2022-4173
| 1 | 28. | | Departmental Items | Discussion and possible action regarding Resolution No 2022-4173 to amend or not to amend the zoning as provided in Title 19 O.S.,§868.16 on a tract of land in an R-2 Rural Residential District. The Special Use Permit (SUP-2022-05) will allow the applicant to develop and operate a Special Events Center for weddings, business meetings, family gatherings, etc. The Oklahoma County Planning Commission has recommended approval during a public meeting held on October 20, 2022. The tract of land is located at 18800 NE 122nd St. (County Highway District #1) | approve | Pass |
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2022-4177
| 1 | 29. | | Departmental Items | Discussion and possible action regarding a recommendation from Policy & Governance recommending funding for project number 10110; Benefits and Retirement, Covid Medical Claims - August at $253,984.45 | approve | Pass |
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2022-4181
| 1 | 30. | | Departmental Items | Discussion and possible action regarding a recommendation from Policy & Governance recommending funding for project number 10118; Benefits and Retirement, Covid Medical Claims - September at $120,153.51 | | |
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2022-4190
| 1 | 31. | | Departmental Items | Request approval of an award from the Oklahoma Office of Homeland Security for replacement of the camera system on two of the Skywatch Towers in the amount of $16,760.80. All programmatic reporting will be completed by Captain David Baisden. There are no matching funds required. | approve | Pass |
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2022-4214
| 1 | 32. | | Departmental Items | Action regarding an Enhancement/Project Scope Statement with regards to a project approved by the Oklahoma District Attorneys Council after approval of the Bureau of Justice Statics, Office of Justice Programs and United States Department of Justice to improve Oklahoma County Sheriff’s Office criminal history files by extracting investigative files prior to July 1, 2020 stored in IAPro and moving them to online Records Management System investigation files. Funding for this project will come from the District Attorneys Council National Criminal History Improvement grant 19P007 from the Records Management Project previously approved by the Oklahoma County Board of County Commissioners. | approve | Pass |
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2022-4095
| 1 | 33. | | Departmental Items | Discussion and possible action regarding updating the Burial and Cremation Program policy. Requested by Christi Jernigan-Marshall, Director, Oklahoma County Social Services. | approve | Pass |
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2022-4146
| 1 | 34. | | Executive Session | To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Jackson v. BOCC et al, CIV-19-742-JD and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. | | |
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2022-4158
| 1 | 35. | | Executive Session | To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in the Matter of Oklahoma City Industrial vs. The City of Oklahoma City, CV-2022-1989 and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. | | |
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2022-4175
| 1 | 36. | | Executive Session | To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Litigation involving E-Cigarettes for the Marketing, Sales Practices & Products Liability which has caused harm to the county with Fulmer Sill. | | |
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2022-4147
| 1 | 37. | | Executive Session | Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in Jackson v. BOCC et al, CIV-19-742-JD and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. | approve | Pass |
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2022-4159
| 1 | 38. | | Executive Session | Action regarding in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in the Matter of Oklahoma City Industrial vs. The City of Oklahoma City, CV-2022-1989 and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. | approve | Pass |
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2022-4176
| 1 | 39. | | Executive Session | Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action involving E-Cigarettes for the Marketing, Sales Practices & Products Liability which has caused harm to the county Litigation and where on advice of its attorney Fulmer Sill, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest. | strike | Pass |
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